How to use?
The Advanced File Gallery helps you manage and interact with attachments from your items in a visual and intuitive way.
Please note that the Advanced File Gallery displays only files added to the Files and monday Docs columns from the table view on the board and files added as updates in the item view.
Files added in the Files tab from the item view are not supported.
Here’s what you’ll find on this page.
🔍 Browse Attachments Easily
Click to open the Advanced File Gallery app and view all attachments from your items. The app automatically displays files from all columns that use a file-type field.
You can include multiple file-type columns in your items. Advanced File Gallery will consolidate and show files from all those columns in one view.
Under the file name, you can see the title of the item in which the file is located.
Click on any file to open a detailed view and preview its contents (when supported).
By using the search function you can display particular collections or/and files.
📁Collections
Once you open the Advanced File Gallery app, you will find two Add collection buttons.
The collection can be also created by selecting files.
You can open the collection by clicking on it or by choosing three dots (…) next to the collection name and selecting Open collection.
To return to the main collections page, choose the File gallery option in the navigation panel located above the collection name.
By clicking on the three dots (…) next to the name of the particular collection, you can rename the collection. To save the new name, click outside the name edit area.
To add files to the collection, select files and click the Add files to collection button.
Files can also be added directly from the collection level by clicking the Add Files button.
While you are in a collection, use the search tool and type in key words to display the files you are looking for.
To delete files from the particular collection select them and choose Remove from colletion.
To delete the collection, click on the three dots (…) next to the name of the particular collection and select Delete collection.
Files stored in this collection won’t be deleted. They will still be available on the board and the main page of the Advanced File Gallery app.
Supported files
The gallery lists all attachments and provides previews for the following formats:
Images (JPG, PNG, etc.)
GIFs
Videos (MP4, etc.)
Files that can't be previewed (such as CSVs, text documents, or links to external drives) will still be listed, but without a preview.
Download files
To download files, either select the ones you need and choose the Download files option, or click Download all files to get everything at once. The downloaded files will be provided in a compressed folder.
If your total file size exceeds 1 GB, the app will automatically split the content into multiple compressed folders and download them sequentially. The download will be processed only when the Advanced File Gallery is open.
The download will only proceed while the Advanced File Gallery is open. Do not exit the app until you receive a confirmation that the download is complete.
Need assistance or have feature ideas? We value your input—feel free to reach out to our team at any time. Feel free to contact us